When a company buys Microsoft 365 they have to comply with Data Protection laws and need a way of controlling the data they keep.
Retention policies are designed for just that – letting you define how long you store copies of your emails, documents and contacts before deleting them from the cloud. They help you stay compliant with regulations such as GDPR.
Office 365 is a product that’s designed to make your business more productive. It does this by providing email, contacts and documents that can be edited from anywhere with an internet connection which means you don’t have the effort of travelling to the office every time you need say, a client file. The trouble with this convenience is that the service is set up not to get rid of any of your data. You can’t ‘delete’ files from Office 365 once you’ve put them in, instead you have to make them inaccessible by moving them to a folder that’s not accessible via the web interface.
Your business needs to be able to remove old or outdated copies of documents without needing to pay for the extra storage capacity. Office 365 retention policies are designed to help you do just that so your business is more likely to save money without breaking regulations.
retention policies are designed to let you automatically delete old data from Office 365 which means you don’t have to pay for extra storage or worry about breaking regulations. They help your business save money so the cost of implementing them is well worth it.
What are Microsoft 365 retention policies?
Retention policies are a set of rules that you create to define how long certain types of data are kept in Microsoft 365 before they are deleted. They can be used to help you stay compliant with regulations such as GDPR, and can also help you save money by reducing the amount of storage space that is needed.
You can create retention policies for email, documents, Teams, SharePoint sites and contacts, and can choose to delete the data after a set period of time or make it inaccessible so that it can’t be viewed or edited. The policies are easy to set up and can be customized to fit your needs.
Overall, retention policies are an important tool for businesses that use Microsoft 365. They help you stay compliant with regulations while also reducing the amount of storage space that is needed, which can save money for your business.
Why do you need Microsoft 365 retention policies in place?
Businesses that use Microsoft 365 need to have retention policies in place in order to be compliant with data protection laws. The policies help to define how long copies of emails, documents and contacts are kept before they are deleted, and can be customized to fit the needs of each business.
Retention policies are an important tool for businesses as they help to keep data organized and reduce the amount of storage space that is needed. They can also help businesses stay compliant with regulations such as GDPR. Setting up retention policies is easy and can be done in a matter of minutes.
How to create and implement Microsoft 365 retention policies
Creating and implementing Microsoft 365 retention policies is easy. In just a few minutes, you can have a policy set up that will help you stay compliant with regulations and keep your data organized. The challenge with retention policies is to design a policy that will protect the business needs and also have the process and procedure in place to recover data from retention policies.
To create a retention policy, go to the Microsoft 365 admin center and select ‘retention policies’ from the left-hand menu. Then, click ‘create retention policy’.
You will then be prompted to enter a name for your policy and select the type of data that you want to retain. You can choose to retain emails, documents or contacts, or retain data based on specific criteria such as date or title.
Once you have created your policy, you need to decide how it will be implemented. You can choose to delete the data, or make it inaccessible. When you have made your choice, click ‘next’ and then ‘finish’.
Retention policies are an important tool for businesses that use Microsoft 365 because they allow them to stay compliant with regulations while also reducing the amount of storage space that is needed. They can be created easily by going to the Office 365 admin center and following the steps outlined above.
Conclusion
Microsoft 365 retention policies are important because they help your business stay compliant with regulations while also reducing the amount of storage space that is needed. They can be created easily by going to the Office 365 admin center and following the steps outlined above.